Outlook 2007 Program  |Outlook Express |Outlook 2003  |Outlook 2010

 

This tutorial shows you how to set up Microsoft Outlook 2007® to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2007, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial. If you are using another version of Outlook please try one of the other links listed above.

1. Start the Microsoft Outlook program.

You can use the Start menu to start Outlook 2007. When it opens, click Tools, then Accounts Settings from the menu bar:



2. The "Accounts Settings" window appears.

Make sure the E-mail tab is selected, then click New or select an existing account to modify.



3. You are asked to choose the E-mail Service.

Choose Microsoft Exchange, POP3, IMAP or HTTP, then click Next.



4. The "Auto Account Setup" screen appears.

When this window appears, simply leave the fields empty, check the Manually configure server settings or additional server types checkbox, then click Next.



5. The "Choose E-mail Service" screen appears.

Choose Internet E-mail, then click Next.



6. The "Internet E-mail Settings" screen appears.

This is the window where you'll enter most of your account settings. You want the window to look like this:



"Your Name" is the name that other people will see when you send them e-mail. It should usually be your real name, such as John Smith or Joan of Arc.

Enter your "E-mail Address".  something@yourdomain.com

For "Account Type", choose POP3.

Enter mail.newportnet.com for both the "Incoming mail server" and "Outgoing mail server (SMTP)".

Enter your user name. (The user name must be all lower case).

Type your e-mail password into the "Password" box. This is the password you chose for this e-mail address. You can also check Remember password if you don't want Outlook to ask you for the password each time you read e-mail.

Make sure that "Require logon using Secure Password Authentication (SPA)" is not checked.

Do not click "Test Account Settings" yet; it will not work until you complete the next steps.

7. Click the "More Settings" button.

A new "Internet E-mail Settings" window appears.



8. Choose the "Outgoing Server" tab.

In the "Outgoing Server" tab, check My outgoing server (SMTP) requires authentication.

Select Use same settings as my incoming mail server.

9. Choose the "Advanced" tab.

Click the "Advanced" tab and change the "Outgoing Server (SMTP)" port number to 25.


With Microsoft Outlook 2007, it's possible to leave a copy of each message on the mail server after you read it. You'll want to do this if you read e-mail in Outlook and another program (or our Webmail system). If you don't do this, Outlook will delete the message copy from our servers as soon as it connects, and the other program (or Webmail) won't be able to see the messages later.

 

Changing the Outlook settings

To leave messages on the server, you will:
Open the Advanced settings window for your mail account
Check the "Leave a copy of messages on the server" checkbox

 


To make sure copies of every message don't stay on the server forever (which can slow down your mail connections and use up your disk space allowance), we also recommend checking the box marked Remove from server after X days. Choose a number of days that's long enough that you'll be able to read the messages in your other mail program (or Webmail). Even using a large number such as 100 days is better than not checking this box.

 

You're finished! From now on, any mail that arrives should stay on the server, and you should be able to see it in your other mail program or Webmail. (If you're using another mail program, you'll probably want to setup that program to leave a copy of your messages on the server, too.)

 

10. Click OK to close the "Internet E-mail Settings" window.

After you close the "Internet E-mail Settings" window, the "Add New E-mail Account" screen will still be visible.


11. Test the settings.

Click Test Account Settings. Outlook will usually tell you that "all tests completed successfully".

If Outlook tells you a test failed, double-check to be sure you've entered the settings correctly.

If Outlook still tells you that a test failed, we recommend continuing anyway. This is because some software on your computer (including Norton Antivirus) can make the "Test Account Settings" feature fail, even when Outlook is correctly configured. In most cases, Outlook will work properly when you try sending real messages.

If the "Test Account Settings" window is still open, close it to continue.


12. Finish the wizard.

Click Next, then Finish.

 



NOTE: As a courtesy, we provide information about how to use certain third-party products, but we do not endorse or directly support third-party products and we are not responsible for the functions or reliability of such products. Outlook 2003® is a registered trademark of Microsoft Corporation in the United States and/or other countries. All rights reserved.